BUDGET REVIEW AND RECOMMENDATION REPORT OF
THE PORTFOLIO COMMITTEE ON POLICE ON THE PERFORMANCE OF THE SOUTH AFRICAN
POLICE SERVICES (SAPS) IN 2013/14, DATED 31 OCTOBER 2014
The Portfolio Committee on Police, having
considered the performance and submission to National Treasury for the medium
term period of the Department South African Police Services, reports as
follows:
1. Introduction
1.1.
Description of core functions of the Department
The core functions of
the South African Police Service (SAPS) in terms of Section 205 (3) of the
Constitution are to prevent, combat and investigate crime; maintain public
order; protect and secure the inhabitants of the Republic and their property;
and uphold and enforce the law. The budget vote of the Department of Police is
appropriated by Parliament in the Estimates of National Expenditure (ENE) as
Vote 25.
The Civilian
Secretariat for Police functions under the direction of the Minister of Police
and has the responsibility for the development of policing policy in terms of
section 208 of the Constitution. The Secretariat has been a cost centre in the
Department of Police for the 2013/14 financial year and became a designated
department on 1 April 2014. For the purposes of this report, the Secretariat
will be reported on as part of Vote 25.
1.2.
Purpose of the BRR Report
Section 5 (2) of the Money
Bills Procedures and Related Matters Amendment Act (Act 9 of 2009) allows for
each Committee to compile a budgetary review and recommendation report(BRRR) which
must be tabled in the National Assembly.
Section 5(3) provides for a budgetary review and recommendation report
to contain the following:
a)
an assessment of the department’s
service delivery performance given available
resources;
b)
an assessment on the
effectiveness and efficiency of departments use and forward allocation of
available resource; and
c)
recommendations on the
forward use of resources.
In October of each year,
portfolio committees must compile Budgetary Review and Recommendation Reports
(BRRR) that assess service delivery performance given available resources;
evaluate the effective and efficient use and forward allocation of resources;
and may make recommendations on the forward use of resources. The BRRR are also
source documents for the Standing/Select Committees on Appropriations/Finance
when they make recommendations to the Houses of Parliament on the Medium-Term
Budget Policy Statement (MTBPS). The comprehensive review and analysis of the
previous financial year’s performance, as well as performance to date, form
part of this process.
1.3.
Methodology in compiling the report
This Report has been
compiled after meetings held with the Department on 15-16 and 21 -22 October
2014, and the Civilian Secretariat on 16 October 2014. During this period, the Department reported
on performance in terms of its key programmes, key objectives, key targets, as
well as financial performance. Forward looking resource requirement estimates
for the MTEF were also presented.
The Committee was
unable to call civil society groups and academics to comment on the SAPS
2013/14 Annual Report due its tight schedule and parliamentary programme. The
Committee did however, receive comments from civil society organisations and
police trade unions during its budget hearings in June 2014.
In addition, the
Committee was briefed by the Auditor-General of South Africa (AGSA) on the
financial audit and key findings on the Department and its entities.
The Committee also
gathered information from its oversight visits to police stations in the
following areas:
Table 1: Oversight visits to police stations
Date of visit |
Police station |
Province |
3-7 February 2014 |
• East
London • Mdantsane • Berlin • Beacon
Bay • Zwelitsha • East
London |
Eastern Cape Province |
27 August 2014 |
Nyanga
Philippi |
Western Cape Province |
22-23 September 2014 |
• Mamelodi West •
Central Firearms Registry •
Sunnyside |
Gauteng Province |
9 October 2014 |
Belhar[1] |
Western Cape Province |
Other information used in the assessment of
the service delivery and financial performance included:
·
Committee reports on the 2013/14 and 2014/15
budget hearings, strategic plans and annual reports.
·
The National Development Plan
·
The Auditor-General report on the use of consultants
in the public service
·
The Twenty Year Review of South Africa
·
The Mid-Term review by the Department of
Performance Monitoring and Evaluation.
1.4.
Structure of the Report
This report comprises two parts, in nine sections.Part
1 contains the information on the Department of Police while Part 2 contains
information on the Civilian Secretariat for Police.
Part 1: South African Police Service
Section 1: Introduction – sets out the mandate of the
Committee, the purpose of this report (BRRR) and the process to develop this
report.
Section 2: Provides an overview of the key relevant
policy focus areas
Section 3: Provides an overview
and summary of previous key financial and performance recommendations of
Committee
Section4: Provides a broad overview and assessment of
financial performance of the Department for 2013/14
Section 5: Overview of service delivery and
performance
Section 6: Key Committee findings
Section 7: Summarises key recommendations
Part 2: Civilian Secretariat for Police
Section 8: The Civilian Secretariat for Police
Section 9: Summarises the programme performance
Section 10: Summarises key findings for the Civilian Secretariat for
Police
PART 1: DEPARTMENT OF POLICE
2. Overview of the key relevant policy focus
areas
In his first State of the Nation address in
February 2014, the President indicated that the fight against women and
children is a priority and indicated that the re-establishment of Family
Violence, Child Protection and Sexual Offences (FCS) units and the Sexual
Offences Courts would go a long way to addressing violence against women and
children. He also placed Rhino poaching at the top of the priority list for
policing endangered species. Lastly, fighting corruption in the public sector
was a priority for government and that a Central Tender Board was established
to deal with corruption in government tenders. The Special Investigations Unit
was also investigating fraud in a number of government departments and public
entities.
In his second State of the Nationaddress inJune
2014, the President prioritised the fight against fraud and corruption through
noting the successes of the Special Investigating Unit, the Directorate of
Priority Crimes Investigation, the Anti-Corruption Task Team and the Asset
Forfeiture Unit. He also noted that crimes against women and children were
unacceptably high and that the fight against these crimes would continue.
The Minister of Finance
in his 2014budget speech laid out the preconditions for the resource
requirements of the National Development Plan (NDP) as the cornerstone for the
country’s development. The NDP prepared the ground for the next phase of
economic and social transformation. The budget emphasised the economic
imperatives for stimulating the economy.
The Management Performance Assessment Tool
(MPAT) has been implemented
by the Department of Performance Monitoring and Evaluation (DPME) to implement
assessments of departments at national and provincial level on an annual basis.
The MPAT cover four strategic areas: Strategic management; Governance and
accountability; Human Resource Management; and Financial management. There are 33standards
arranged into the five key performance areas. While in 2012, the department
issued a pilot, Cabinet has now made the assessment mandatory. According to the
2014 MPAT, the Department of Police has achieved a growth from 24th
to 12th place on the scores.
The colour codes are
represented as follows:
(1)
Non-compliance with legal/regulatory standards (red);
(2)
Partial compliance (orange);
(3)
Full compliance (yellow); and
(4)
Full compliance while “doing things smartly” (green).
·
Strategic management: The department achieved a green score and two
yellows for APPs and Monitoring and Evaluation which means the department is
fully compliant with strategic management.
·
Governance and Accountability: The department received a mixed bag in
performance standards. Save for the management structure where there are
concerns, professional ethics and internal audit which are all red, all the
rest of the standards are yellow or green which means that it is also fully
compliant.
·
Human Resources: The department did not fare well with respect
to a number of standards in the management of its human resources environment.
It received red colours which means there is non-compliance in the following
areas: organisational design; recruitment and retention; management diversity,
health and wellness; Performance Management Development System, HOD and the
management of disciplinary cases.
·
Financial management: The department did not fare well in a number
of financial management standards and received partial compliance in the
following standards: demand and acquisition management and payment for
suppliers within 30 days.
The National Development Planalso provides an important context for the
provision of public safety. The Plan argues for strengthening the Criminal Justice
System (CJS), professionalising the police, demilitarising the police, building
safety through an integrated approach and building community participation in
community safety. In this model, there is a clear recognition that policing is
not the preserve of the police alone- there has to be alignment with the
efforts of other government departments and the initiatives of the community
safety centres and community police fora. The NDP also calls for the
enforcement of a professional code of ethics and the establishment of a
National Police Board to develop standards on recruitment, selection and
placement, as well as developing a code of ethics for the police.
The Twenty Year Review of government concluded that good progress has
been made with the policing sector and noted that since 1994, the police budget
had increased from R6 billion in 1994 to R68 billion in 2013. The Report notes
that South Africa suffers from high levels of corruption and that the
Anti-Corruption Task team was started in 2010 by government with a view to deal
with cases involving large amounts of money and to co-ordinate the institutions
fighting corruption. It concludes by suggesting that South Africa needs to
strengthen the capacity to deal with public protests and train police officials
dealing with such protests. It also suggests that the capacity of forensic
investigations, detectives and the investigation capacity of trio crimes should
be vastly improved. In addition, the country’s maritime, land borders and
airspace must be safeguarded to protect the country from organised crime and
corruption.
The Medium Term Strategic Framework (2014-2019) spells out the areas for engagement for SAPS
in the foreseeable future. It priorities the following:
·
reducing levels of contact crime;
·
contributing towards an efficient and effective criminal justice
system;
·
ensuring that South Africa’s borders are effectively protected and
secured;
·
securing cyberspace;
·
ensuring domestic stability; participating in securing the
identity of all persons in South Africa; and
·
reducing corruption in the public and private sector.
2.1 The Medium Term Strategic Framework:
Government Outcomes
This Medium
Term Strategic Framework (MTSF) is Government’s strategic plan for the
2014-2019
electoral term. It reflects the commitments made in the election manifesto of
the
governing party, including the commitment to implement the
National Development Plan. As part of the MTSF, there are 14 Outcomes
anticipated by government through a delivery agreement with the Executive
Authority of each government Department.
Outcome 3 of the
Delivery Agreement for safety states that “All
people in South Africa are and feel safe”. In order to achieve the outcome, there are seven key outputs with
defined indicators and targets that are required to ensure that Outcome 3 is
attained.
The following table provides a
summary of the selective indicators and targets for Outcome 3:
Table 2:
Summary of selective indicators and targets for Outcome 3
Output/sub-output |
2012/13 indicators and targets |
2013/14 indicators and targets |
|
Output 1 Reduced overall levels of serious crime, in particular, contact
and trio crimes. |
Overall Serious Crime: Reduction of the
total number of serious crimes per annum • Contact Crime: Reduction of contact
crimes reported • Trio Crimes: Reduction of trio crimes
reported per annum |
· By 2014 reduce
serious crime from 3,924 (1,910,847 crimes) to at least 3,366 per 100 000
people. · By 2014 reduce
contact crimes from 1,407 (685,185 crimes) to 930 per 100,000 people. · By 2014 reduce trio
crimes from 97,1 (47,273 crimes) to 67 per 100 000 people. (These figures are
based on an estimated population of 48,687,300.) |
|
Output 2 A more effective
Criminal Justice System. |
• To have finalised
all internal disciplinary cases relating to corruption within an average of 3
months • To have convicted
170 JCPS personnel for offences related to corruption |
Successfully convict
100 people by 2014 for corruption where the amount involved is more than R5 million |
|
Output 3 Reduced corruption. |
|||
Output 4 Managed and improved
perceptions of crime among the population. |
The percentage of
persons that reported crime of those who were victims of crime. (Annual
survey of number of victims reporting crime). • The number of
workshops and seminars with the community and the CSF (Community Safety
Forum) on security awareness, crime prevention and effects of crime on the
society. • Number of JCPS
staff trained in serving victims in victim friendly manner. |
•Increase number of Thuthuzela
Care Centres (TCCs) from 20 to 40 by 2013/14. • Increase number of
victims who attend parole hearings from 253 in 2010/11 to 1060 by 2013/14. |
|
Output 5 South Africa’s
borders effectively safe guarded and secured. |
To have implemented
Inter Agency Clearing Forum at the Borderline and Ports of entry by 2013 • To have deployed
SANDF in the borders with Zimbabwe, Mozambique, Swaziland, Lesotho, Botswana
and Namibia by 2013 |
• Border Management Agency
established by 2014 |
|
Output 6 Integrity of identity
and status of citizens and residents secured. |
Cyber threat
evaluated (by end of September 2012) • Cyber security
baseline determined (by end of December 2012) • Number of SAPS
persons trained in cybercrime • Number of
cybercrime cases reported (baseline) • Conviction rate in
cybercrime prosecutions - 74% • Number of
cybercrime units and investigators in place country-wide • Number of
inspectors appointed |
·
Ensure the registration of birth as the
only entry point to the NPR and that the birth of all citizens is registered. ·
Immigration systems are integrated with
HANIS ·
A strategy for management of immigration
and involvement in illicit economy. A safer cyber space Reduced cybercrime |
|
Output 7 Secure cyber space. |
2.2. Overview
of SAPS Strategic Plan and Annual Performance Plan
The SAPS 2013/4 Annual
Performance Plan and the Strategic Plan (2010-2014) gives effect to the Justice,
Crime Prevention and Security (JCPS) cluster Outcome 3: “All people are and
feel safe” by making sure that it implements two broad goals:
The Department identified
the following priorities in its 2010-2014 Strategic Plan:
·
Crime prevention:
reducing levels of contact crimes, trio-crimes (house robbery,business robbery
and carjacking) and crimes against women and children;
·
Increasing the
visibility of police, especially at station level;
·
Partnership policing
and mobilising the community in fighting crime;
·
Policing of public
order incidents;
·
The effective
investigation of crime by improving detection and court ready casedocket rates
on serious crimes, increasing the capacity and professionalism of detectives,
and improving forensic services; and
·
Improving crime
intelligence for serious crime, drug and people smugglingsyndicates, and human
trafficking.
A further three
critical operational priorities included were the following:
2.3 Ministerial
Priorities
All of the priorities
of SAPS are critical to the operational success of the SAPS, and in particular,
its ability to substantively contribute to the Delivery Agreement by making
sure that people are and feel safe. In addition to these priorities, the
Minister developed the following priorities in 2013/14:
3. Summary of previous key
financial and performance recommendations
of the Committee
3.1. 2013BRRR Recommendations
In 2013, the Committee made the following
recommendations in its BRR Report on performance of the SAPS for the 2013/14
financial year.
Performance related recommendations:
·
The Committee recommended
that the provisions of the Child Justice Act and the Domestic ViolenceAct be
fully implemented at station level and that SAPS should be fully resourced to
implement such provisions. All stations should be fully equipped to implement
the Acts.
·
It was also recommended that
all stations should be equipped to implement the provisions of the Criminal Law
(Forensic Procedures) Amendment Act.
·
It was recommended in view
of the Auditor General’s finding that the management of information captured on
the CAS system should be become a performance measure for police officers at
station level to improve their efficiency. The reliability of information
should not be compromised as a result.
·
It was recommended that all
detectives be trained in the DNA legislation and the taking of buccal samples.
·
It was also recommended that
a full report on lost/stolen dockets be made available. Lastly, it was
recommended that the e-docket system link at the 185 stations be linked to
courts within the last quarter of the 2013/14 financial year.
·
It was recommended that the
targets for crime intelligence be revised and made to follow the SMART
principles.
·
The Committee also recommended
that the capacity of Crime Intelligence be enhanced with the filling of all
outstanding vacant posts within the 2013/14 financial year.
·
Lastly, the Committee recommended
that all security personnel immediately be vetted for security clearance in the
interests of national security.
Financial performance recommendations:
Funds for capital works and capacity projects:Improved spending in the Building environment, in particular with
respect to earmarked funds, is crucial. It will be expected that improved
systems and controls will now be reflected in improved spending and
performance. The Committee recommended
that earmarked funds received from National Treasury for building projects
should be allocated to individual projects/stations (instead of a blanket
amount).
The Committee will call a joint meeting with the
Portfolio Committee on Public Works to jointly identify measures to strengthen
this relationship as the SAPS needs to play an increasingly proactive role in
projects carried out by the Department of Public Works. The Committee should be
consulted on the envisaged maintenance strategy of the Department and that
prior to implementation,this strategy should be approved by the Committee.
Integrated Justice System (IJS) and Criminal Justice System (CJS) revamp
funds:Poor spending, particularly of IJS earmarked funds is
a problem as is the impact that this is having on delivery in the IJS
environment. The Committee recommended
that all earmarked funds for IJS and CJS projects are only provided for
particular projects/initiatives when these are accompanied with clearly
assigned measurable deliverables, delineated budgets and roll-out plans and
that a performance audit be done by the Auditor-General of South Africa (AGSA)
on IJS and CJS projects across all CJS departments stretching a period of ten
years. The movement of funds between IJS
projects by the IJS Board should be limited and the Committee supports the
recommendations contained in the National Development Plan on implementation of
the CJS Revamp.
Technology Management Services (TMS): The Committee
recommended that an audit be done on all projects in the TMS environment and
that those systems found to be dysfunctional or where irregularities have
occurred, should be placed on hold until solutions can be found.
Spending on Goods and Services: The Committee
recommended that the Department should ensure that tighter controls are put in
place on spending on non-core items.
Anti-corruption units: The Committee
recommended that funding is made available for the establishment of dedicated
anti-corruption units throughout the Department to combat corruption at all
levels. High level corruption cases could then be escalated to the Directorate
for Priority Crimes Investigation (DPCI).
Directorate for Priority Crime Investigations (DPCI): It was recommended that the Head of this Directorate should ensure that
adequate funds are allocated to the Directorate to perform its duties in the
upcoming financial years. It was further recommended that a portion of Criminal
Justice System (CJS) Revamp fund is made available to the DPCI to capacitate
the growth and development of detectives, specifically in the cyber and
commercial crime environment.
Response by Department and Minister of
Finance:
The response of the Minister of Finance noted
that the SAPS must examine the carry through costs of salary adjustments in
determining the 2014/15 allocation and the Department’s additional funding
requirements over the 2014 MTEF. Over the 2014 MTEF period, Cabinet further approved allocations of
R242.7 million in 2014/15, R432.2 million in 2015/16 and R459.5 million in
2016/17 for carry-through costs.
The Minister also indicated that earmarked funds received from the
National Treasury for building projects should be allocated to individual stations
and that the Department should put improved financial controls in place for
that purpose.
The National Treasury supported the Committee’s oversight role
with respect to the SAPS building projects. In view of this requirement, the
department was requested to make detailed information available on each capital
project as part of its quarterly reports on non-financial performance. The SAPS
should also align the budget allocation per project to a project plan in order
to limit in-year movement of funds.
The Treasury also supported the Committee’s recommendation that
the project manager for theIJS and the CJS revamp provide a quarterly progress
report on all projects. The National Treasury set the following conditions for
the Department in the 2014 Appropriation Bill:
·
Submission of project plans to
the National Treasury by 1 March 2014 outlining the name and status of each
project, the funding allocated for the execution of each phase of the project,
projected cash flows and timelines associated with each stage of the project,
and the roles and responsibilities of the department and those of the service
providers appointed.
·
Submission of quarterly
progress reports to the National Treasury on the status of expenditure and
project implementation within thirty days of the end of each quarter.
The National Treasury also noted that Parliament
should approve the withholding of funds and for an in-year reduction in the
allocation of funding for the CJS projects where spending is significantly
lower than that planned at the time of the adjusted budget and where there is
non-compliance with the above conditions.
3.2. Committee 2014/15Budget Report
The Committee made the following recommendations in terms of the 2014/15
Annual Performance Plan, Strategic Plan and 2014/15 Budget of the Department of
Police:
Visible Policing Recommendations
Detectives Programme
·
The Committee recommended that the SAPS should
develop a strategy to encourage women who are afraid to report rape, to do so
without fear and to also consider measures developing an early warning system for
police officers who abuse their partners. A report must be made available to
the Committee.
Crime Intelligence
4. Overview and assessment of financial
performance
4.1.
Overview of Vote allocation and spending
Table 3:
Departmental Expenditure in 2013/14 FY
Programmes |
Final
Appropriation R’000 |
Actual
Expenditure R’000 |
% Spent
at March 2014 |
Variance |
Administration |
17 266 297 |
17 266 269 |
100% |
28 |
Visible
Policing |
32 062 097 |
32 062 097 |
100% |
(0.0%) |
Detective
Services |
14 704 048 |
14 704 048 |
100% |
(0.0%) |
Crime
Intelligence |
2 740 027 |
2 740 027 |
100% |
(0.0%) |
Protection and
Security Services |
2 018 957 |
2 018 957 |
100% |
(0.0%) |
Total |
68 791 426 |
68 791
398 |
100% |
28 |
Source: SAPS 2013/14 Annual Report
4.2. Financial
performance 2013/14
The SAPS was allocated a main appropriation
of R67, 917 billion at the start of the 2013/14 Financial Year (FY), which was
adjusted upwards by R874.308 million during the adjustments period to R68,791
billion. The Department spent 100% of its total allocation, leaving R28 000
unspent at year-end. The Administration Programme recorded an under-expenditure
of R28 000 while all other programmes spent 100% of their budget for the period
under review.
·
Adjustments for 2013/14
The Adjusted Estimates of National
Expenditure for the Department of Police totalled R68, 791 billion.
This is an increase of R874.308 million on the main appropriation budget of R67,
917 billion during the 2013/14 year. A marginal increase was recorded on both
Current Payments and Transfers and Subsidies, while Payments for Capital Assets
remained the same.
The Department has not requested any
rollovers from 2013/14 to the 2014/15 financial year.
The Department shifted an amount of R1000
from Programme 2 (Good and Services) to Non Profit institutions in the same
programme for transfer to the South African Police Service Education Trust.
This was due to reallocation of funds from travel to subsistence.
An additional amount of R874 308 million
was also allocated to the Department to cover the costs of increases in
personnel remuneration that were higher than provided for in the budget. The
following programmes received allocations:
·
Programme 1 (Administration): R206 715 million
·
Programme 2 (Visible Policing): R444 939
million
·
Programme 3 (Detective Services):
R202 381 million
·
Programme 4 (Crime Intelligence):
R20 273 million
Final total and programme expenditure
Table 6: Budget
summary of expenditure estimates for 2013/14
Programmes |
Budget |
Nominal Rand Change |
Real Rand Change |
Nominal % Change |
Real % Change |
|
R million |
2013/14 |
2014/15 |
2013/14 – 2014/15 |
2013/14 - 2014/15 |
||
1. Administration |
14 524.9 |
15 304.0 |
779.1 |
- 114.4 |
5.36% |
-0.79% |
2. Visible Policing |
35 015.1 |
37 008.8 |
1 993.7 |
-166.9 |
5.69% |
-0.48% |
3. Detectives |
14 550.9 |
15 242.7 |
691.8 |
-198.1 |
4.75% |
-1.36% |
4. Crime
Intelligence |
2 735.6 |
2 880.8 |
145.2 |
-23.0 |
5.31% |
-0.84% |
5. Protection and
Security Service |
1 964.9 |
2 070.0 |
106.0 |
-14.9 |
5.39% |
-0.76% |
Total |
68 791.4 |
72 507.2 |
3 715.8 |
-517.2 |
5.40% |
-0.75% |
Source:
SAPS 2013/14 Annual Report
4.2.1 Auditor General (AG) Report
The Department received an unqualified Audit for
the 2013/14 financial year. The AGnoted the following matters regarding the
attainment of predetermined performance targets with respect to the Visible
Policing Programme:
·
38% of the reaction time in
respect of Alpha, Bravo and Charlie complaints captured on the Case Administration
System (CAS) could not be verified with the individual pocket books of members
of the police force. Station commanders did not review the members’ pocket
books to ensure compliance with internal controls and to verify that
information on CAS is accurately captured.
·
In 20% of the illicit drug
success cases and 37% of the confiscated liquor cases reported, the actual
achievement reported could not be verified against adequate supporting documentation.
This was as a result of no reconciliation being done between the information recorded
on the Operational & Management System (OPAM) , the exhibit store register
(SAP 13) as well as the CAS system.
·
54% of the firearms
applications could not be confirmed as the application forms were not readily
available for audit and as a result the AG was unable to verify the actual
reported number of licenses processed in the annual performance report. This
was due to inefficient systems of record keeping of the applications.
In respect of Strategic Planning, the AG found that with regard to
the three material findings on Programme 2, the Department did not maintain
effective and efficient internal controls regarding performance management,
which described and represented the manner in which the Department’s processes
of performance monitoring, review and reporting should be conducted, organised
and managed, as required in terms of section 38(1)(a)(i) of the PFMA.
The AG also continued to list the possible irregular expenditure
on the Firearms Control System which saw four addendums to the contract give
rise to a total contract value of R 412 542 million. After seventy (70) months,
the project is still not completed and no skills transfer plan was included in
the contract. This was especially concerning for the AG because after taking a
legal opinion, the AG is still of the view that it is still reflected as
irregular expenditure. The case is now with the National Treasury to provide a
ruling on the matter.
Contingent Liabilities
The accommodation lease of the SANLAM Middestad building was also
noted as a significant uncertainty for the Department with respect to an amount
of R611 million. The full extent of the possible irregularities, as disclosed in Note 25 to
the financial statements, is still in the process of being determined.
Lastly, the question of leadership exercised at station and
cluster level has also been identified by the AG as one of the key areas in the
management of performance information and internal controls that needs to be
exercised by the department. The AG also reported that 1016 members had been
charged with the Prevention and Combatting of Corrupt Activities Act.
Irregular
Expenditure
The Department recorded a slight decrease in
irregular expenditure at the end of the2013/14 financial year. The Department incurred
irregular expenditure of R 339 000 compared to R948 000 in 2012/13.
An amount of R2,827 million is still awaiting condonation and is under
investigation.
The following provides details on the areas
where irregular expenditure was incurred in 2013/14 financial year:
·
Labour Hiring: R158 000
·
Training:
R394 000
·
Repairs: R67 000
·
Cleaning services: R420 000
·
Towing costs: R9000
·
Renovation (Buildings): R268 000
·
Leases: R4000
Fruitless
and Wasteful Expenditure
The Department recorded a significant
increase in the category of Fruitless and Wasteful Expenditure in 2013/14. The
amount increased from R94 000 in 2012/13 to R 658 000 in 2013/14 and is the
result of the non-renewal of vehicle licences and erroneous payments.
4.3 Financial performance 2014/15
First quarter spending
2014/15
Total
expenditure for the first quarter of the 2014/15 financial year was
R16.5 billion which amounted to 22.8% of the Department’s budget of R72, 5
billion. Treasury rules places budgets for departments during the first quarter
to be at 25% of estimated expenditure. The Department has underspent in its
first quarter and this is similar to the first quarter of 2013/14 financial
year when R23.8% of the budget was spent.
Programmes:The
spending patterns indicate lower than planned expenditure targets for
Administration programme(20.6% against a target of 22.2%); Visible Policing
programme (23.6% against a target of 26.8%); Detective Services programme
(22.7% against a target of 24.0%); Crime Intelligence programme (24.1% against
a target of 24.8%); and Protection and Security Services programme (25.2%
against a target of 25.0%). The capital assets totalled 8.4% which was far
lower than the target which was set at 20.9%.Similarly, the target for
transfers and subsidies which was set at 25.4% was not attained as the spend amounted
to 23.0%.
Current
payments
In terms
of economic classifications, the allocation for current payments in 2014/15
financial year was R68,9 billion, a slight increase from R 65, billion that was
allocated to the Department during the 2013/14 financial period. The following
key issues can be highlighted:
·
Compensation
to employees: increased from R51,2 billion in 2013/14 to R54,2
billion in 2014/15
·
Goods and Services: the total allocation in 2014/15
is R14,7 billion compared to the R13,8 billion allocation in 2013/14. This
represents a slight real percentage increase of 0.01 %, of which:
-
Allocation to Computer services decreased from R2,98 billion in 2013/14
to R2,93 billion in 2014/15.
-
Allocations to Operating leases increased slightly in 2014/15 with an
allocation of R2,3 billion compared to R2,2 billion in 2013/14.
-
Allocations to Entertainment increased from R1,5 million in 2013/14 to
R1,6 million in 2014/15.
-
Allocations to Consultants and professional services (legal costs) increased
in 2014/15 with an allocation of R200,3 million compared to R193,4 million in
2013/14.
- Allocations to Contractors increased from R1,04
billion in 2013/14 to R1,15 billion in 2014/15.
·
Transfers and subsidies
The allocation for Transfers and subsidies increased
from R639,6 million in 2013/14 to R737,1 million in 2014/15. Of which:
-
Allocations for payments to Provinces and municipalities increased from R28
million in 2013/14 to R33,4 million in 2014/15.
-
Allocations to payments for Departmental agencies and accounts also increased
from R116,7 in 2013/14 to R133.8 in 2014/15
-
Allocations for Households also increased in 2014/15 (R568,9 million) compared
to 2013/14 (R493,9 million).
- Allocations for Claims against the state increased
in 2014/15 from R146 million in 2013/14 to R185,1 million in 2014/15.
·
Payments for capital assets
The allocation for Payments for capital assets decreased
from R3,6 billion in 2013/14 to R2,8 billion in 2014/15 financial year, in
nominal term. In particular;
-
Building and fixed structures: Remains relatively stable from R1,03 billion in
2013/14 to R1,09 billion in 2014/15.
- Machinery and equipment: Decreased from R2, 029
billion in 2013/14 to R1,7 billion in 2014/15, while biological assets received
the same allocation of R300 000 (R0,3 million).
4.4. 2014/15 Earmarked Funds
The Department has
requested additional funding during the MTEF cycle and has made the following
requests for 2015/16 financial year and the MTEF:
The
Appropriation Bill [4-2014] reflects the funds that were specifically and
exclusively appropriated within the Administration Programme. The following
items (with corresponding amounts) have been identified:
·
Facilities Planning: building and upgrading of police station: A total amount of R672.2 million was
earmarked for the upgrading of police stations during the 2014/15 financial
year;
·
Civilian Secretariat for Police: The R99.7 million Budget for the Civilian
Secretariat is stated as earmarked because the Secretariat became a designated
department on 01 April 2014;and
·
Public Order Policing (POP): The Department has requested an additional R3.3
billion for upgrading of equipment to fight violent protests through the re-establishment
of POP units throughout the country during the 2014/15 financial year. It
includes equipment and training of POP members through the medium term budget.
While the full amount has not been earmarked, it is a request that has been
made to the Portfolio Committee.
5. OVERVIEW AND ASSESSMENT OF SERVICE
DELIVERY PERFORMANCE
5.1 Programme Performance
Programme
1: Administration
The Administration Programme has as its
measurable objective, the regulation of the overall management of the
Department and provides centralised support services.
The table below indicates the budget
allocation and expenditure for Programme 1 in 2013/14:
Administration
programme
Adjusted Estimates R’000 |
Virement R’000 |
Final Appropriation R’000 |
Actual Expenditure R’000 |
Variance % |
17 555 348 |
(289 051) |
17 555 348 |
17 266 269 |
1.6% |
Source:
SAPS 2013/14 Annual Report
Programme 1: Administration received a final
appropriation of R17, 555 billion in 2013/14 of which the Department realised
an actual expenditure of R17, 266 318 which amounted to an expenditure of
98.4% with a 1.6% variance.
The Department achieved ten out of fourteen targets
with a score of 71.42% success.
The following table highlights performance of
selected targets for 2013/14:
Administration
Programme Performance
Performance Indicator |
Planned Target 2013/14 |
Actual 2013/14 |
Comment |
Percentage of personnel in terms of the approved establishment |
Maintain 98% in terms
of the approved establishment |
98,5% |
TARGET ACHIEVED 98.5% |
Percentage of recommendations of the Independent
Police Investigative Directorate (IPID) implemented. |
80% |
84.4% of IPID
recommendations implemented 645 out of 764 |
TARGET ACHIEVED (It should be noted
that the IPID Annual Report (p53) states that SAPS implemented 100%
recommendations from IPID) |
Ratio of personnel to vehicles |
Maintain the ratio of 4.51:1 personnel to vehicles |
The ratio at the end of March 2014 was 3.82:1 based
on a total number of 50 966 motor vehicles and a total number of 194 852
personnel. |
TARGET ACHIEVED |
Percentage of SAPS firearms
dot peen marked |
100% |
There were 8 901 standardized firearms that have
been marked on a quotation basis during 2013/14, accumulating to 254 302
(97.98%) from a total of 259 539due
to be marked in the financial year. |
TARGET NOT ACHIEVED |
Percentage of the
total devolved facilities projects budget spent by the end of the financial
year |
100% |
27% (R49 853 211 of R185 796 00) |
TARGET NOT ACHIEVED |
Percentage of budgeted planned police facility
projects completed as per Infrastructure and Capital Assets Plan (Capital
works, leases and maintenance) |
100% completed (in accordance with planned project milestones) |
81.1% (Capital works projects). |
TARGET NOT ACHIEVED |
Percentage of project milestones delivered according
to the funded IJS Plan |
New indicator in 2013/14 95% |
53% |
TARGET NOT ACHIEVED |
Source: SAPS 2012/13 Annual Report
Some of the major highlights and successes of
the Administration programme achieved
the following successes during the period under review:
·
A concept document on establishing an
integrity management capability has been developed;
·
A Memorandum of Understanding between the
Independent Police Investigative Directorate (IPID) and SAPS have been signed
and provincial nodal points have been established to implement IPID
recommendations;
·
A total of 26 780 personnel received pay progression
·
The Recruitment strategy has been revitalised
The following targets were not achieved:
·
Police
facilities –100 % of police facility projects to be completed: The department
only managed to complete 81.1 % of the capital projects, which represents a
variation of 18.9% of target which was set at 100%. It is also a decrease from
the 95% achieved during 2012/13 financial year.
·
Information
Systems (IS)/ICT Projects - 95 % of IS/ICT annual funded projects to be
completed: The Department only managed to complete an average of 53
% of IS/ICT funded projects, which is a decrease on the target of 65% achieved in
2012/13. This is the third year that this target was not achieved.
·
Percentage
of firearms dot peen marked – The department only managed to achieve a
97.98% or 254 302 actual achievement from a target of 259 539. A total
number of 5237 firearms was not dot peen marked.
·
Total
devolved facilities projects time spent – Only 27% of the
target of 100% was attained and the target was not attained.
·
The Police Inspectorate has been capacitated.
Programme
2: Visible Policing
The purpose of the Visible Policing Programme
is to enable stations to institute and preserve safety and security, and
provide for specialised interventions and the policing of South Africa’s
borders.
The table below indicates the budget
allocated for Programme 2 in 2013/14:
Visible
Policing
Adjusted Estimates R’000 |
Virement R’000 |
Final Appropriation R’000 |
Actual Expenditure R’000 |
Variance % |
31 984 622 |
77 475 |
31 984 622 |
32 062 097 |
0.2% |
Source: SAPS 2013/14 Annual Report
Programme 2: The Visible Policing programme
is the biggest programme in SAPS and received a final appropriation of R31, 984
billion in 2013/14 and the Department realised an actual expenditure of R 32, 062
billion. This represents 102% overspend on the programme. It is noteworthy that
even though the department overspent on the budget by 0.2%, it still did not
reach all its targets and this impacted on the programme’s performance.
The Programme successfully achieved a 75% (or
15 out of 20) of its predetermined targets.
The following table highlights performance on
selective targets for 2012/13:
Visible
Policing Performance 2013/14
Performance Indicator |
Target 2013/14 |
Actual 2013/14 |
Comment |
Number of serious crimes. |
This was reduced by
2% to 1 753 256 |
Overall serious crime
decreased from 1833 775 reported crime to 1 826 967. This is a
decrease 0.4% (not of 2%) |
TARGET NOT ACHIEVED |
Number of contact crimes. |
Reduced by 4-7%
between 574 605 and 539 253 |
Overall contact crime
increased from 617 239 to 620 366 reported in in 2013/14, compared
with the same period in 2012/13. |
TARGET NOT ACHIEVED |
Reduce the number of trio crimes by 4-7% |
Reduced by 4-7%
between 38 884 and 36 492 |
Overall trio crime
increased from 44 317 to
49 120 reported crimes which is a 10% increase |
TARGET NOT ACHIEVED |
Number
ofstolen/lostfirearms recovered inrelation
to the number offirearms
reported stolen/robbed,including
state owned firearms |
Recover minimum of 84.3% |
10 113
stolen/lost firearms were recovered in relation to 7589 that were circulated
as stolen/lost. This represents a recovery rate of 132.2% |
TARGET ACHIEVED |
Number
ofstolen/robbed Vehiclesrecovered in relation to thenumber
of vehicles
reportedstolen/robbed |
Recover a minimum of 46% |
The overall
performance is a recovery rate of 67.4% |
TARGET NOT ACHIEVED |
Quantity of illicit
drugs confiscated as a result of
police actions |
Increase by 3% to
cannabis- 98 070kg mandrax tablets – 309 110 cocaine - 79 kg crystal meth – (Tik
Tik) - 178 kg |
cannabis –
275 550 750 kg mandrax tablets –
424 391 cocaine –
139 455 kg crystal meth
(Tik-Tik) -324 kg |
TARGET ACHIEVED |
Percentage of police
stations where sector policing has been implemented according to minimum
criteria |
100% |
95% or 1078 out of a
total of 1 137 stations implemented sector policing |
TARGETNOT ACHIEVED |
Number of
escapeincidents frompolice custody |
Not exceeding 0.05% |
1 017 ( 0.057%)
persons escaped from police custody |
TARGET NOT ACHIEVED |
Percentageapplications
for firearm
licenses,permits, authorisation,competency certificates
andrenewals finalised. |
90% of applications finalised |
96% or 244 550
applications were finalised |
TARGET ACHIEVED |
Police reactiontime
to Alpha, Bravo and Charlie Complaints |
Alpha complaints reaction time maintained at 19:05 minutes, Bravo complaints reaction time maintained at 24:33 minutes Charlie complaints maintained at
21:45 minutes |
Alpha complaintsreaction time maintained at 19:02
minutes Bravo complaintsreaction time maintained at23:50
minutes on average Charliecomplaintsreaction time
was 22:45 minutes
onaverage |
TARGET NOT ACHIEVED Alpha: 19:02 min. Bravo: 23:50 min Charlie:22:45 min THE AGSA MADE A MATERIAL FINDING ONTHIS TARGET, AS THESAPS
DOES NOT HAVEA SYSTEM IN PLACE TO CONFIRM THE RELIABILITY |
Percentage
ofcrime-related hitsreacted to as a result ofMovement ControlSystem
screeningon wantedpersons/circulatedstolen or robbedvehicles. |
Maintain 100%
reaction to hits (persons) |
Reacted to 100% crime
- related hits as a result of MCS screening on 3 159 wanted persons |
TARGET ACHIEVED |
Source:
SAPS 2013/14 Annual Report
The Visible Policing Programme was able to
produce the following successes:
·
The SAPS was able to increase the quantity of
confiscated illicit drugs as a result of police actions
·
SAPS was also able to exceed its target of
having victim friendly services to victims of rape, sexual offences and abuse
offered at 1137 police stations. This is an improvement on the performance in
2012/13 when the target was not met.
·
Another significant success has been the
exceeding on the target to recover 84.3% of stolen/lost firearms by 48.9%.
·
The Movement Control System has been
maintained with 100% target success.
·
The Public Order Police (POP) units responded
to and successfully stabilised 13 575 crowd-related incidents
which include 11 668 peaceful incidents; and 1 907 unrest-related incidents
with 2 522 arrests.
Other successes include:
·
Cabinet established an Inter-Ministerial
Committee (IMC) to address the causes of violence, in particular violence
against women and children.
·
SAPS and Vodacom, launched the Gender-based
Violence Command Centre in March 2014. This is a 24-hour call centre dedicated
to providing support and counselling to victims of gender-based violence.
·
SAPS continued to provide support in all One-Stop Child
Justice Centres (OSCJCs) The Matlotsana (North West) OSCJC was opened during
the 2013/14 period. Other OSCJCs include Nerina (Eastern Cape); Jouberton and
Mahikeng (North West) and Mangaung (Free State).
Despite the successes, there were a number of
important targets that were not met by the Visible Policing programme. These
targets are the important service delivery programmes and the non-achievement
affects the ability of the police to fight crime effectively. These include:
·
The department did not achieve its important
target of reducing the number of serious crimes for the financial year under
consideration. Serious crime contributes directly to the fear of crime by
citizens and the department failed in its set target of reducing serious crime
by 2%.
·
The department did not achieve its target of
reducing contact crime by between 4-7% and contact crime in fact increased by
0.5%
·
The number of trio crimes also increased by
10.8% instead of being reduced between 4-7%.
·
Sector policing targets have also not been
achieved with only 1 078 or 95% of police stations implementing sector
policing.
·
The department was unable to improve its
target (0.05%) of reducing the number of escapes from police custody. Instead,
1017 persons escaped in the 2013/14 financial year.
The Auditor-General also made a number of
findings relating to lack of and the reliability of information on targets in
the Visible Policing Programme which cast doubt on the Visible Policing
programme’s achievements:
·
38% of the reaction
times to Alpha, Bravo and Charlie complaints captured on the Crime
Administration System (CAS) could not be verified with members’ pocket books.
This is the second year that the same finding has been made with respect to the
reliability of information when it comes to the verification of response times
in Alpha, Bravo and Charlie complaints.
·
In 20% of the illicit
drug seizure cases and 37% of the confiscated liquor cases reported, could not
be verified against adequate supporting documentation.
·
54% of the firearm
applications could not be confirmed as the application forms were unavailable
for audit and as a result, the number of actual number of licenses processed
could not be verified.
It should be noted that
this is the second year running in which these matters presents itself as a
repeat audit finding. This points to the necessity of leadership at station and
provincial levels, to address the findings as a matter of urgency.
Programme
3: Detective Services
The purpose of the Detective Services
Programme is to enable the investigative work of the SAPS, including providing
support to investigators in terms of forensic evidence and the Criminal Records
Centre.
The table below indicates the budget
allocated for Programme 3 in 2013/14
Detectives
programme
Adjusted Estimates R’000 |
Virement R’000 |
Final Appropriation R’000 |
Actual Expenditure R’000 |
Variance % |
14 550921 |
153 127 |
14 550 921 |
14 704 048 |
1.1% |
Source: SAPS 2013/14 Annual Report
Programme 3: The Detective Services programme
received a final appropriation of R14, 550 billion in 2013/14, of which the
Department realised an actual expenditure of R14, 704 billion which represents
a variance (over- expenditure) of 1.1% on the allocated budget. An amount of
R200, 565 million was rolled over to the Machinery
and Equipment account for the implementation of projects related to the
Criminal Justice Review programme.
The Programme achieved 16 out of a set total
of 23 targets for 2013/14 financial year which gave them a success rate of
69.56%, which is lower than the 2012/13 which had a 79.16% success rate.
The following table highlights Detectives performance
on selective targets for 2013/14:
Detectives
Programme 2013/14
Performance Indicator |
Target 2013/14 |
Actual 2013/14 |
Comment |
Detection rate for
serious crime |
Increase by 1.5% to 48.5% |
46.56% |
TARGET NOT ACHIEVED |
Percentage oftrial ready
casedockets for serious crime |
Increase by 15% to
51.84% |
66.95% |
TARGET ACHIEVED |
Conviction rate for
serious crimes |
Increased 0.3% to
88.80% |
91.65% |
TARGET ACHIEVED |
Detection rate for
contact crimes |
Increased by 1.5% to
61.22% |
56.47% |
TARGET NOT ACHIEVED |
Percentage ofcourt
ready casedockets for contactcrimes |
Increased by 15% to
52.24% |
65.06% |
TARGET ACHIEVED |
Conviction rate for
contact crimes |
Increase by 3.9% to
79.24% |
79.71% |
TARGET ACHIEVED |
Detection rate for
trio crimes |
Increase by 6% to
26.66% |
17.39% |
TARGET NOT ACHIEVED |
Percentage ofcourt trial-ready
casedockets for triocrimes |
Increase by 15% to
58.7% |
73.82% |
TARGET ACHIEVED |
Conviction rate for
trio-crimes |
Increase by 0.5% to
71.52% |
72.29% |
TARGET ACHIEVED |
Detection rate
forcrimes againstwomen (18 years and above). |
Maintain at 75% |
74.73% |
TARGET NOT ACHIEVED |
Conviction rate for
crimes against women (18 years and above). |
Increase by 6.8% to
80.31% |
82.57% |
TARGET ACHIEVED |
Detection rate for
crimes against children (under 18 years). |
Maintain at 72% |
69.31% |
TARGET NOT ACHIEVED |
Conviction rate for
crimes against children (under 18 years). |
Increase by 9.5% to
80.04% |
75.31% |
TARGET ACHIEVED |
Percentage ofcourt
ready casedockets for fraudand corruption by individuals within the JCPS
Cluster |
40% |
61.17% |
TARGET ACHIEVED |
Detection rate for
serious commercial crime
related charges |
52% |
89.7% |
TARGET ACHIEVED |
Number of serious commercial crime
related caseswhereofficials are involved
inprocurement fraudand corruption related cases |
25
trial-ready cases |
73 trial ready cases |
TARGET ACHIEVED |
Percentage ofcase
exhibits(entries) processed within 28
working days |
96% of case exhibits
processed by Forensic Services within 28 working days |
68% |
TARGET NOT ACHIEVED |
Source: SAPS 2013/14 Annual Report
The detectives programme had mixed results
during the 2013/14 financial year. Some of its successes included the
following:
·
The first National Seminar for Forensic Social Workers
was held and attended by 75 SAPS Forensic Social Workers and other subject
experts.
·
659 life sentences were secured by the FCS.
Included is 645 life sentences for rape.
·
International Vehicle Crime Investigations
repatriated 90 vehicles from neighbouring countries to South Africa and the
vehicles were handed to their lawful owners.
·
273 reported stolen and recovered vehicles
are awaiting repatriation from other countries to South Africa
·
The percentage of trial ready case-dockets
for serious crimes increased by 15.11%
·
The conviction rate for serious crimes has
increased by 2.85%.
·
The conviction rate for crimes against women
18 years and above (murder, attempted murder, all sexual offences, common
assault and assault GBH) was increased by 2.8%.
The following targets were not achieved and
presented challenges for the Detectives programme:
·
While the detection rate for serious crimes
were not achieved, the conviction rate target for serious crimes was achieved. The
Committee was concerned about the poor performance and failure to meet targets
to increase the detection rates for crimes against women (18yrs and older) as
well as that for children.
·
The Committee was concerned that crimes
against women and children was a Ministerial and JCPS cluster priority and the
department was unable to reach the target.
·
Another concern was the fact that the target
for trio crimes was not achieved during the 2013/14 financial year. In fact,
the reported trio[2]
crimes shows an increase of 10% to 49 120 reported crimes. The detection
rate for such crimes was not attained and only produced a 17.39% success
instead of the targeted 26.66%. Of concern to the Committee is the fact that
the SAPS indicated that they would drop this indicator in the 204/15 Annual
Performance Plan.
·
The detection rate for crimes against women over
18 years (which includes murder, attempted murder, all sexual offences and
common assault and assault GBH), was not achieved.
·
The detection rate for crimes against
children under 18 years has not been achieved.
·
The conviction rate for crimes against
children has not been achieved.
·
The percentage of case exhibits processed by
the Forensic Services within 28 working days has not been achieved.
Programme
4: Crime Intelligence
The purpose of the Crime Intelligence (CI)
Programme is to manage crime intelligence and analyse crime information, and
provide technical support for investigations and crime prevention operations.
The table below indicates the budget
allocated for Programme 4 in 2013/14:
Crime
Intelligence
Adjusted Estimates R’000 |
Virement R’000 |
Final Appropriation R’000 |
Actual Expenditure R’000 |
Variance % |
2 735 608 |
4 419 |
2 735608 |
2 740 027 |
0.2% |
Source: SAPS 2013/14 Annual Report
Programme
4: Crime Intelligence received a final appropriation of R2, 735
billion and realised an actual expenditure of R 2, 740 billion. It spent 100.2%
of its allocated funds.
The Programme set a total of four targets for
2013/14 financial year and achieved all of its targets which gave the programme
a 100% success rate.
The following table highlights performance on
selective targets for 2013/14:
Crime
Intelligence Performance
Performance Indicator |
Target 2013/14 |
Actual 2013/14 |
Comment |
Number of network operations conducted |
29 552 |
34 534 |
TARGETACHIEVED |
Number of crime intelligence products generated to address
priority crime: |
258606 |
Operational analysis reports:
309 165 Profiles:
162 131 Intelligence analysis
reports: 92 987 |
TARGETACHIEVED |
Number of crime intelligence products generated to address
priority crime: |
258 606 |
Communicationanalysis reports: 7 743 Communication
interception analysis reports: 4 541 Cluster crime threat analysis reports: 41 763 |
TARGETACHIEVED |
Quarterly intelligence reports provided |
4 intelligence
reports |
4 Intelligence
reports |
TARGETACHIEVED |
Source: SAPS 2013/14 Annual Report
Some of the successes of this programme
include the following:
·
Attainment of all targets set for the 2013/14
financial year
·
Separation of the Crime Intelligence and Protection
and Security Services (CIPS) into two programmes
·
The SAPS have made progress made in vetting of SAPS senior
managers at Lieutenant General level in
the organisation
·
SAPS approved the Crime Intelligence Turnaround
strategy which have led to stability
·
The Committee was pleased that the leadership
appointments of Provincial Heads (6) and components heads (2) were filled
·
The Crime Intelligence programme succeeded in
filling 88 vetted posts to capacitate the vetting office
·
Another 244 posts at levels 5-12 were advertised and filled
Programme 4 achieved 100% of its targets for
the 2013/14 financial year, the key issue for the Committee was the fact that that five out of eight predetermined performance indicators in this
Programme are deemed classified and therefore performance information on them
is not made publicly available.
A recurring question for members of the Committee was integration
of various programmes and the use of an integrated approach when it comes to
dealing with particular crime trends, especially violent and organised crime.
Members were concerned about the targets of
the Crime Intelligence programme and wanted to know the procedure for
determining targets and what was taken into account for the determination of an
indicator.
Members were also concerned that the
programme was open to abuse by Crime Intelligence with respect to interception
of communication and wanted the assurance that all interceptions were legally
valid and followed the necessary legal protocols.
The appointment of the Head of Crime Intelligence
was also another matter that was flagged by the Committee and they wanted
assurances that such appointment will be effected. The commitment was made by
the National Commissioner to advertise the post and make an appointment.
Programme
5: Protection and Security Services
The purpose of the Protection and Security
Services Programme is to provide protection and security services to all
identified dignitaries and government interests.
The table below indicates the budget
allocated for Programme 5 in 2012/13:
Protection
and Security Services
Adjusted Estimates R’000 |
Final Appropriation R’000 |
Actual Expenditure R’000 |
Variance % |
1 964 927 |
1 964 927 |
2 018957 |
2.7% |
Source: SAPS 2012/13 Annual Report
Programme 5: Protection and Security Services
received a final appropriation of R1,795 billion in 2012/13 and realised an
actual expenditure of R1, 795 billion at the end of the financial year 2012/13.
The Department set itself three targets and
achieved only two which gave it a 50% success rate.
The following table highlights performance on
selective targets for 2012/13:
Protection
and Security Services Performance
Performance Indicator |
Target 2013/14 |
Actual 2012/13 |
Comment |
Percentage of
security provided in relation
to security breaches |
100% protection
provided without security breaches |
100%protection Providedwithout Securitybreaches |
TARGET ACHIEVED |
Percentage of
security provided in relation
to security breaches |
100% protection
provided without security breaches |
99.99% protection
provided without security breaches |
TARGET NOT ACHIEVED |
Percentage of
identifiedstrategic installations audited |
50% Strategic Installations
audited |
51.2% of Strategic Installations audited |
TARGET ACHIEVED |
Percentage of
National Key Points evaluated |
100% of NKPs
evaluated |
101% NKP evaluated |
TARGET ACHIEVED |
Source: SAPS 2012/13 Annual Report
Successes of the Protection and Security Services
Programme include the following:
·
97090 static protection operations were conducted to
protect 42 installations/government buildings and 90 VIP residences with six
security breaches (0.006%).
·
There were two incident-free openings of Parliament
and the Presidential Inauguration.
·
Three Government Sector Security Council
(GSSC) meetings were held.
·
87 Physical security assessments and 31
re-assessments were conducted at VIP residences, para-statals, government
departments and other relevant structures.
·
75% of the targets for the 2013/14 financial
year was achieved.
The following target was not achieved:
A key concern to the Committee was the fact
that not all the relevant managers and staff were security vetted and the
Committee asked for and received a special briefing on the issue. The Committee
also wanted details of the security breaches and wanted assurances that the
wellness of members were considered and taken care of. Lastly, the Committee wanted to know if there
was regular rotation of members at National Key Points.
5.2 Other
service delivery findings
Oversight visit reports: summary of key service
delivery issues.
During its first term,
the Committee undertook oversight visits to police stations in the Western Cape
and Gauteng Provinces. One of the recurring issues related to the
implementation of the Domestic Violence Act. Some police stations were better
managed than others and the management teams were always able to (at some
stations visited) provide all the required information to the Committee, were
aware of the necessary Acts, National Instructions and Regulations. This was
however not so at all stations visited.
Another recurring issue
was the matter of the Resource Allocation Guide (RAG). Almost all of the police
stations visited complained of the fact that there were insufficient members
appointed to properly implement sector policing at the stations. At Nyanga
police station in particular, the community police forum together with the
members complained about the problem with the numbers of detectives at the
station.
In addition, problems
with the leadership of the detectives at the station were highlighted. Mamelodi
West Police station was also in a similar position and the Committee was not
impressed with the leadership at the station.
Other areas of concern
was the state of some of the police stations visited with very little space
available at the stations for detectives to be housed in the same premises.
There were also some
police stations with poor infrastructure and some police stations that were not
maintained. In some cases the community service centrewas not big enough to cope
with the number of complainants at the station on certain days.
The visits to Sunnyside
and Philippi police stations had the opposite results where the committee on
the whole found compliance and very well managed police stations.
6. COMMITTEE KEY
FINDINGS: DePARTMENT OF POLICE
Crime
Statistics
The Committee noted that the SAPS did not
include the crime statistics either as part of its Annual Report nor as an
annexure. It expressed its concern about this development and indicated that it
expected that the crime statistics annexure should in future be tabled in
Parliament together with the Annual Report. It expected the SAPS to follow the
necessary protocols to table the crime statistics annexure in accordance with
Parliamentary rules.
The Committee also noted that the
Auditor-General does not perform a comprehensive audit on the crime statistics
and wanted assurances from the department that the statistics are correct.
The Committee also noted that it expected a
separate section of the Annual Report to focus on the Directorate of Priority
Crimes Investigation as it was not complete in the 2013/14 report. It should contain
much more comprehensive performance information. The Committee took note of the
response of the department that it was awaiting approval of the National
Treasury to create a Programme 6 for the Directorate for Priority Crimes
Investigation. The Committee will monitor its progress. The Chairperson noted
that the budget must be ring-fenced.
Governance
and operational issues
The Committee noted that the SAPS is a large
organisation that is well managed in comparison to other government departments
with similar budgets and human resources. Comparatively, the department has
fared well in the ratings of the Management Performance and Assessment Tool (MPAT)
of the Department of Performance Monitoring and Evaluation 2014 Report. While
there is room for improvement in the supply chain management, the organisation
performed well in the overall attainment of its performance indicators and
targets.
As a management yardstick, the MPAT process
provides independent assurance of the governance practices of national and
provincial government departments. The Committee welcomed the fact that the
SAPS was able to climb from a position of 24 to twelve and is now ranked in the
top six government departments which have similar and more employee numbers, with
respect to its MPAT scores. Participation in the MPAT process is now compulsory
for all government departments.
In view of the four key areas measured
however, there is room for improvement in governance and accountability,
finance management and service delivery. The Committee noted that the
department did well in its scores when it came to strategic management and SAPS
should be commended for the achievement.
Service
delivery performance
One of the Committee’s great concerns relates
to how well the Department manages its delivery of services to all the people
of the country. One of the overriding concerns from the committee is the issue
of professionalisation and demilitarisation. The Committee has in previous
years expressed its concerns that police brutality can only be addressed
through a process of demilitarisation and professionalising the SAPS. In this
way, trust in SAPS by the public will be enhanced and strengthened. As this was
one of the NDP objectives, the Committee has indicated that it wants it to be
prioritised by the Department.
In terms
of the performance of SAPS, the Committee noted that the SAPS faired reasonably
well against its predetermined objectives in its programmes (average of 73%)
considering the challenges facing the organisation. In the Administration
programme, the SAPS achieved 71.42% of its predetermined targets (10 out of 14
targets).
The
Visible Policing programme attained 75 % of its predetermined targets (15 out
of 20). As already previously indicated, the programme failed to attain the
crucial targets of reducing serious crimes and crimes against women and
children.The Auditor General also made findings about the reliability and
accuracy of information relating to the response times for the Alpha, Bravo and
Charlie complaints. It reflected on the leadership at station and cluster level
and their ability to manage performance information.
The Detective Services
Programme successfully achieved 69.15% of its predetermined targets (16 out of
23 targets). The Committee was concerned about the performance of the programme
and great concern was the poor performance and failure to critical target of
detection rates for crimes against women (18 years and older) and that for
children (18 years and younger).
The Crime Intelligence
Programme achieved 100% of its predetermined targets (4 out of 4). The
Committee was reasonably pleased that there was some progress in the programme
with respect to the vetting and filling of vacancies. The division appears to
have stabilised after a leadership challenge during the previous financial
year. The Committee was however concerned about the setting of measurable
targets for the programme.
The
Protection and Security Services Programme improved from the previous financial
year and attained 75% (3 out of 4) on its predetermined targets. One of the
concerns raised by the Committee were the six security breaches with static
security.
The
Committee was satisfied that the department was able to improve on some of its
programmes, but on the whole there was room for improvement with respect to
specific targets. Of concern to the Committee is the fact that while the budget
has increased from R68 billion in the 2013/14 financial year to R72 billion in
the 2014/15, it has not translated into a significant decrease in the crime
statistics with respect to violent crime and crimes against women and children.
The
cornerstone of government policy is undoubtedly the NDPand the department has
not provided the Committee with a plan of how it intends to proceed with the
implementation of the NDP, especially demilitarization. The Committee is
concerned about the lack of delivery of quality services to all people
especially those in rural areas.
Financial performance including funding proposals
The following are the key observations of the
Committee with regard to the financial performance of the Department for 2013/14
and the future funding proposals:
The Department managed to spend 100% of its funds with
a R28 000 remained unspent at year end. The spending patterns indicate
that during the first, second and third quarters, the department was not able
to spend their budgets as per Treasury regulations. Instead some programmes
such the Administration programme, was only able to spend 98.4% of its budget
by the end of the financial year. However, other programmes were able to
overspend and the Visible Policing programme, overspent by 0.2% due to and
unforeseen increase in fuels and oil during the year in review. The Detective
Services Programme also overspent by 1.1%, the Crime Intelligence Programme
overspent by 0.2% and Protection and Security Services programme overspent by
2.7% which evened out the spending to 100% of the appropriation.
The SAPS budget was on the whole spent on compensation
of employees which amounted to 75.55% and goods and services accounted for 24.45% of the appropriated amount.
Transfers and subsidiescomprises
135,5% of allocated budget mainly as a result of increased payments in the
civil claims environment, while Payments for Capital Assetscomprised 102,6% of the allocated budget. SAPS succeeded
in spending 100% of its allocation.
The total appropriation for 2013/14 was R 68 791 billion with other revenue collected
amounting to R 386 341 million. This was made up of Sales of Goods and Services (fines, firearm licence applications
and accident reports), sale of scrap and
other used goods and fines, penalties
and forfeits. Local and foreign assistance amounted to R5,828 million.
Irregular
Expenditure:
The past financial year recorded a decrease
in irregular expenditure. In the 2013/14 Financial Year, the Department had
irregular expenditure of R3,033 million compared to R 3,549 million in 2012/13.A
total of R 2,827 million is still awaiting condonation and is under
investigation.
Fruitless and wasteful expenditure: The Committee was disappointed that the amount for Fruitless and wasteful expenditure has
increased from the 2012/13 year (R94 000) which the Committee welcomed at
the time, to R 658 000 in 2013/14 Financial Year. This includes vehicle
licences that have not been renewed and erroneous payments. This was concerning
to the committee and was also noted in the Auditor General’s report.
Contingent
Liabilities:
The
Committee again was concerned that the amount for Contingent Liabilities
increased from R19,158 billion in 2012/13 to R21,192 billion in 2013/14. One of
the unresolved issues remains the Sanlam Middestad Building lease which amounted
to R611 692 million and which was pending on an appeal and awaiting an
outcome.
Claims
against the police increased from R18 447 billion in 2012/13 to
R20 544 billion in 2013/14 with the largest amounts paid for Police Action
(R16 587 billion). Shooting claims against the police amounted to R 1474
billion which constituted the second largest contingent liability item. The Committee noted that police actions and
police shootings claims must be reduced and although not many of the claims
have been paid out, it is still an indictment against the police when they have
to pay out claims to victims of their actions.
2014/15
MTEF financial allocations
Request
for additional funds:
The Department has not requested additional funds for 2013/14 financial year as
it spent its full budget. During the first quarter of 2014/15 financial year
however, the department made a request to the Portfolio Committee for
additional funds of R3.3 billion for re-establishing additional Public Order
Police units, equipment and training for such units.
6.1. Summary of reporting
requests
Summary of the Department’s reporting requirements
The following table provides a summary of the
additional information requested from the Department during the hearings and
other reporting requirements.
Reporting matter |
Action required |
Timeframe |
Programme 1: Administration and Financial Statements |
||
The Committee
requires an updated document on the progress of the turnaround strategy for
the Central Firearm Registry |
Written report |
30 November 2014. |
The Committee
requires a comprehensive briefing on the 2013/14 Crime statistics |
Briefing |
Date to be
determined |
A detailed report
on the backlog of cases with respect to trio and serious crimes and the
strategy to deal with them. |
Written report |
30 November 2014 |
A full report on
the Memorandum of Understanding with the Department of Health and a progress
report on the details to provide forensic laboratory services to clear up the
outstanding backlogs in cases. |
Written report |
30 November 2014 |
A report on how the
status of feedback to complainants and how the Department intends to improve
feedback to complainants using technology. |
Written report |
30 November 2014 |
A full report on the findings of the
Frontline Service Delivery Programme at the standards required for police
stations. |
Written report |
30 November 2014 |
A full report on the
decision by Treasury on the Firearms Control System contract and the response
of SAPS to the recommendations. |
Written Report |
30 November 2014 |
A full report on
the Memorandum of Agreement with the CSIR, the basket of services provided
and the budget and costs. |
Written report |
30 November 2014 |
A full report on
the progress with filling vacancies at leadership level in the following environments: TMS,
Provincial Commissioner(s),Crime Intelligence, CFO, VISPOL, Inspectorate,
Human Resources and Training , Research Institute |
Written report |
30 November 2014 |
Provide a full list
of all SIU investigations and progress reports |
Written
Report |
30
November 2014 |
Programme 2: Visible Policing |
||
Reporting matter |
Action required |
Timeframe |
Provide a report on
the disciplinary steps SAPS have taken against members involved in escapes. |
Written report |
30 November 2014 |
Provide a report on
police targets and reaction times in all provinces |
Written Report |
30 November 2014 |
Provide a rural
urban mix diagnostic report and reaction times in rural areas |
Written Report |
30 November 2014 |
Provide a report on
border arrests and convictions |
Written report |
30 November 2014 |
Provide a reconciled
report to the Committee on the disparities between the number of arrests (1.7
million) and the figure (1.3 million) drawn out from the OPAM system as
recorded in the 2013/14 Annual Report |
Written report |
30 November 2014 |
Provide the
Committee with a detailed report on the strategy to deal with Mall robberies |
Written report |
30 November 2014 |
Provide a report on
how SAPS will ensure that the information recorded in the pocket books are
reconciled with the AG reporting ABC complaints reaction times and verification of information at station
level |
Written report |
15 January 2015 |
Provide a copy of
the SOP to deal with reaction times |
Written report |
30 November 2014 |
Provide a report on
the expected implementation of deputy station commanders |
Written report |
30 November 2014 |
Provide a copy of
the criteria for allocation of vehicles to stations |
Written report |
30 November 2014 |
Provide a report on
the strategy the department will follow on members who do not have firearm
competency certificates. |
Written report |
30 November 2014 |
Provide a report on
the outstanding firearms (62 012) that should be IBIS tested. |
Written report |
30 November 2014 |
Programme 3: Detective Services |
||
The Department to
follow up on the Riemvasmaak case (CAS 24/12/13) and provide the Committee
with a report on the progress including feedback to the complainant. |
Written report |
30 November 2014 |
The Department to
follow up the case of Ms. Faith Sibisi (Kensington Police station) and report
to the Committee on progress in the case including feedback to the client |
Written report |
30 November 2014 |
A detailed report
on the findings of the investigation team on rape kits in Veralum police
station. |
Written report |
30 November 2014 |
Progress report on
the establishment of Programme 6 and the budget control of the DPCI |
Written report |
30 November 2014 |
Provide details on
how of the SLA between the DPCI and the Detectives on the mandate of the
newly re-established Organised Crime Units and how they would differ from that of the DPCI |
Written report |
30 November 2014 |
Provide the
Committee with a briefing on the implementation of the Police Inspectorate
turnaround strategy and progress |
Written report |
30 November 2014 |
Provide details of
proposed SMS feedback system to complainants by TMS |
Written report |
30 November 2014 |
Programme 4: Crime Intelligence |
||
Provide details and
progress report of the Crime Intelligence turnaround strategy |
Written report |
30 November 2014 |
Provide details of
the recently established Integrity Management Unit and its work in the crime
intelligence programme |
Written report |
30 November 2014 |
Provide details on
the number of applications for interception of communication |
Written report |
30 November 2014 |
Programme 5: VIP Protection and Security Services |
||
Provide details of
employee health and wellness in the division and the types of issues that
affect them |
Written report |
30 November 2014 |
Provide report on
rotation policy for members at National KeyPoints |
Written report |
30 November 2014 |
7. Recommendations
The following budgetary recommendations are
made in terms of 2014/15 financial year:
2015/16
allocation: The Committee has been briefed and
supports the need for an additional allocation to re-establish closed POP units
and to establish new POPs units in areas where there was none. The amount (R3.3
billion) requested would be used for equipment such as vehicles, maintenance,
training and appointments of additional units.
The following performance related
recommendations include:
Administration
Programme
1. The
Committee recommends that the department provide the details of the
demilitarisation process, budget and timelines through a report and briefing
before the end of the financial year in March 2015.
2. The
Committee recommends that the professionalisation of SAPS is given the
necessary priority and that an action plan be compiled and the Committee
briefed on its implementation and progress in all quarterly reports.
3. The
Committee recommends that the Department provides it with an update of the
current status of all building infrastructure and other police facilities
projects by end of November 2014.
4. The
Committee recommends that the Department provide a report that details the
challenges experienced with building contractors by the end of November
2014.
5. The
Committee recommends that the SAPS Disciplinary Regulations is finalised and signed
off by the Minister of Police within the next two months and made available to
the Committee and members of SAPS.
6. The
Committee recommends that all the outstanding reports from the SIU
investigations into the TETRA, PCEM, and other contracts be finalised and a
report made available to the Committee by the end of the 2014/15 financial
year.
7. The
Committee recommends that the crime statistics be included in the SAPS annual report
and is tabled as a separate annexure. The Committee should also be briefed on
the crime stats in a separate briefing.
8. The
Committee also recommends that the Department convenes a meeting with
stakeholders and research institutions be held on the management of crime
statistics as well as the research methodology. The Committee again recommends
that such a meeting take place before the end of March 2015.
9. The
Committee welcomes the fact that an MOU with Statistics South Africa on data
quality management have been concluded and a report on the progress must be
made available by the end of March 2015.
10. The
Committee recommends that the department appoints a Chief Financial Officer
(CFO) without delay and report on the appointment by no later than the end of
the 2014/15 financial year.
Visible
Policing Programme
11. The
Committee recommends that the SAPS makes adequate preparations at station level
for the expected implementation of the Criminal Law (Forensic Procedures) Amendment
Act in January 2015.
12. The
Committee recommends that the department implements the recommendations of the
Auditor General with respect to leadership at station and cluster level when it
comes to managing performance information on reaction times.
13. The
Committee recommends that the department takes action to address poor
performance with effect to members who do not fill out their pocket books and
reports on a quarterly basis.
14. The
Committee recommends that all recommendations made by the Police Inspectorate are
compulsory and must be implemented by all SAPS members without delay. There
should be no discretion on any of the recommendations of the Inspectorate and
the Committee is of the opinion that the Department must issue a national
instruction in this regard before the end of the financial year.
15. The
Committee recommends that the department reviews its IT systems with respect to
firearm licence applications and report back on a quarterly basis.
16. The
Committee recommends that the department should review its management and
compliance of controls in the CAS and EFRS system.
17. The
Committee recommends that the department implements firmer controls over its
predetermined objectives, especially for crimes against women and children. The
department did not attain the targets set despite an increase in budget and
overspend on the budget. The department should report to the committee on a
quarterly basis.
18. The
department should clear up all bottlenecks and fast-track all outstanding
IJS/CJS projects and report on its progress to the Committee by the end of the
financial year in March 2015.
19. The
Committee recommends that the targets for sector policing in rural areas be
revisited so as to provide equity in the provision of police services to both
rural and urban areas.
Detectives
Programme
20. The
Committee recommends that the full provisions of the Act are implemented with
respect to the DPCI budget and controls that should be exercised by the Head. A
full report on the implementation of all the aspects of the Act with respect to
the DPCI should be made available to the Committee by the end of March 2015.
21. The
Committee recommends that the Department clarify the migration of function and
mandates of the organised crime and the commercial crime units from the DPCI.
The Department must report how it intends to maximize intra-organisational cooperation
by the end of November 2014.
22. The
Committee recommends that all the outstanding feedback be given to complainants
on their cases through SMS technology and that the Department finalises its
technology processes without delay and report by the end of financial year.
23. The
Committee recommends that the Inspectorate provides it with a report and
briefing on its activities and the implementation of the turnaround strategy.
24. The
Committee recommends that the Inspectorate collaborates more closely with the
Independent Police Investigative Directorate (IPID) and the Civilian
Secretariat for Police on the implementation of IPID recommendations.
25. The
Committee recommends that all outstanding leadership vacancies in this
programme is filled and finalised without delay and that a report is made at
the end of the financial year.
Crime
Intelligence
26. The Committee welcomes the progress in the
programme and recommends that all the outstanding leadership vacancies are
filled and that the vetting process continues. A report is to be tabled with
the committee on such appointments by March 2015.
27. The
Committee recommends that a report is made available on the numbers of
applications for interception of communication, and that it needs assurances
that all interceptions complied with the law. The report is to be made
available by the end of March 2015.
VIP
Protection and Security Services
28. The
Committee recommends that a policy of rotation of VIP protection officers at
National KeyPoints be developed and that the health and wellness of such
officers be prioritised by the department. A full report is expected by the
Committee by the end of March 2015.
29. The
Committee recommends that the department develops a retention strategy for
members of the VIP protection unit by the end of the financial year.
30. The
Committee recommends a process of continuous vetting for VIP protection unit
personnel.
31. The
Committee recommends that the Human Resources Division develop clear
career-pathing for members of VIP protection unit that deals with static
security by the end of the financial year.
8. PART B:
THE CIVILIAN SECRETARIAT FOR POLICE
The Civilian Secretariat for Police (CSP) derives
its mandate from the Constitution and the Civilian Secretariat for Police
Service Act No 2 of 2011. Section 208 of the Constitution states that a
Civilian Secretariat for the Police should be established by national
legislation to function under the direction of the Minister of Police. The CSPbecame
a designated department with the Secretary for Police as the Accounting Officer
in April 2014 and until then, was still functioning as a cost centre under the
Administration Programme (Programme 1) of the SAPS in 2013/14. The Secretariat
is in the process of attaining its own vote for the 2014/15 financial year and
is in the process of finalising its financial and other administrative systems.
For the purposes of the 2013/14 financial year, the Secretariat still
functioned under the auspices of the SAPS.
8.1 Strategic
Objectives
The Secretariat identified the following strategic
objectives for 2013/14:
·
To provide quality, timeous evidenced-based strategic research and
policy advice to the Minister.
·
To play an activist and interventionist role with regard to
civilian oversight of the Police. To develop and contribute to a global view on
police practices and methodologies.
·
To develop and build strategic partnerships in the fight against
crime.
·
To strengthen the national dialogue and relationships on safety
and crime prevention.
·
To initiate policy driven legislation on policing and security
matters.
·
To perform any other functions as may be determined by the
Minister.
There were no key policy or legislative changes
impacting the Secretariat for the 2013/14 financial year. It should be noted
that the White Paper on Police and the White Paper on Safety and Security were
two of the policy priorities for 2013/14. The Secretariat managed to finalise
the White Paper on Police during the year under review while the White paper on
Safety and Security was split and a Green Paper on Policing was developed.
At the end of the 2013/14 financial year, the Secretariat had a total
staff establishment of 121 posts with 102 of those posts filled giving a
vacancy rate of 16%.
8.2 Financial performance in
2013/14
According to the 2013/14
Secretariat Annual Report presented to the Committee, the Secretariat received
a final allocation of R84 769 million, increased from R63,423 million it
received during the 2012/13 financial year.The Secretariat underspent its
budget by R23,791 million (or 33%) for the year under review.
In 2012/13, the Secretariat received a
Main Appropriation of R63, 267 million and was allocatedR63, 423 million
(slightly more than requested) and functioned as a cost centre of the SAPS.
Ofthis amount, R3, 5 million was expended back to SAPS (from the operational
budget), which leftthe CSP with an adjusted budget allocation of R59, 923
million. The CSP realised a significantunder-spending at the end of the 2012/13
FY (67 per cent of its total budget). In total, the CSP leftR20, 008 million
(33 per cent) of its total budget unspent at year-end. This is a
significantincrease from the R9, 838 million under-expenditure of the previous
financial year (2011/12).
In 2013/14, the Civilian Secretariat for
Police still functioned as a SAPS cost centre of the SAPSand continued to
receive a large increase in its budget allocation, which is mostly due to
itschanging organisational structure. The Secretariat received a Main
Appropriation of R82,834million in 2013/14, which was adjusted upwards with
R1,935 million to a Final Appropriation ofR84,769 million at the end of the
2013/14 FY. The Secretariat spend R60 978 million (71.93 percent) of its Final
Appropriation, which is an improvement on the 66.6 per cent expenditure at
theend of the previous financial year (66.61 per cent). The Secretariat left
R23.791 million of itsbudget unspent at the end of the 2013/14 FY, which will
be surrendered to the Revenue Fundthrough the SAPS. This is the second
consecutive year in which the unspent funds increases(2011/12: R9,838m;
2012/13: R20,008m; 2013/14: R23,791m). This trend might indicate that theSecretariat
is receiving year-on-year budget increases, which it is unable to spend.
The Administration Programme received
a Main Appropriation of R67 102 million at the beginningof the year, which was
adjusted downwards to a Final Appropriation of R34,679 million for the
2013/14FY, of which it spent R26 806 million. The R32.423 million was shifted
to other Programmeswithin the Secretariat. The Partnerships Programme received
a Main Appropriation of R3 529million, which was upwards adjusted to R16
495 million, of with it spent R10 450 million at theend of the 2013/14 FY.
The Policy and Research Programme received
an allocation of R2 025 million at the start of theFY, which was adjusted
upwards to R9 577 million for the 2013/14 FY. The Programme spentR8 270 million
of its final appropriation. The Legislation Programme received a Main
Appropriation of R1 380 million at the
start of the 2013/14 FY, which was adjusted upwards to
R5 278 million, of which it spent R3 293
million at the end of the FY. The Monitoring and
Evaluation
Programme received an appropriation of R8 798 at the
start of the FY and was
adjusted upwards to R18 740 million. Of
this amount, the Programme spent R12 159 million atthe end of the FY.
In terms of economic classification, the
Secretariat spent R58, 686 million in its Current
expenditure account, of which R42, 929
million was spent on Compensation of employees andR15, 940 million on Goods and
Services. This is a significant increase compared to the 2012/13FY, in which
the Secretariat spent a total of R39, 276 million on Current payments, of which
R28,291 million was on Compensation of employees and R10, 985 million was on
Goods andServices. Expenditure on Current payments increased by 33.28 per cent
in 2013/14 compared tothe previous FY.Expenditure on capital assets increased
by 69.56 per cent in 2013/14 compared to 2012/13. In2013/14, the Secretariat
spent R2, 106 million on capital assets compared to the R641 000 in2012/13.
CSP 2013/14 Expenditure compared to 2012/13 FY
Irregular expenditure
The Secretariat
incurred irregular expenditure to the tune of R15 590 during the year
under review due to more delegates attending a consultative conference than was
originally anticipated and for a delay in the renewal of a subscription service.
Unauthorised, fruitless and wasteful expenditure
The Secretariat did not record any spending in these
categories of expenditure.
Budget Allocation for 2013/14
The Civilian Secretariat for
Police (CSP) requested R82, 834 million for the 2013/14 FY, and was allocated R84,769
million. The CSP realised a significant
under-spending at year end and spent R60,978 million of its budget which
left R23, 791 million of its budget under-spent. This is a significant increase
from its 2012/13 budget in which R20,008 was unspent. This is the second year
that the CSP has failed to spend a significant portion of its budget. The
Committee has previously raised its concerns about the underspending in the
2014 budget report and has again done so.
Spending in the 1st Quarter 2014/15
The Secretariat recorded a significant
under-expenditure during the first quarter of 2014/15and had only spent R16
million or 16% of its 2014/15 allocated budget. The Administration programme spent slightly higher than the targeted
amount of 23.7% which totaled R28,374 million or 24.5%. The Civilian
Oversight, Monitoring and Evaluation programme only spent 9.2% as against a
budget projection of 21.9%. The Legislation
and Policy Development programme also underspent reaching12.7% as against a
projected budget of 21.9%. Lastly, the Inter-sectoral Co-ordination and Strategic Partnerships
programme underspent by 6.7% spending only R3 419 million as opposed to the
projected R20 410 million.
Financial needs for 2014/15
The Secretariat was allocated R84,7 million according
to the medium term baseline allocations during 2013/15. It grows to R99.8
million in 2014/15 and the revised budget with adjustments expands to R105.1
million during 2015/16 and to R110.6 million in 2016/17.
9. Performance per
Programme
The Secretariat consists of five key programmes and
has achieved the majority of its targets set out for 2014/15. In the
Administration programme, it achieved 48 out of 53 targets giving it a success
rate of 90.5% while spending 77.29% of its allocated budget. In the Partnership
programme, met all its targets and scored 100% while spending 63.3% of it
allocated budget. The Policy and Research programme achieved 13 out of its 14
targets, giving it a 92.8% success rate while spending 6.3% of its budget. The Legislation
programme met 5 out of 6 of its targets giving it a success rate of 83.3% and
spending 62.3% of its budget. Lastly, Monitoring, Evaluation and Reporting
achieved 17 out of 18 targets or 94.4% with an expenditure of 64.8%.
Some of the most noticeable targets not achieved per
programme include:
Programme 1: Administration
The purpose of the
programme is to provide for the management, leadership and administration of
the Civilian Secretariat
Administration
programme
Final
Appropriation R’000 2013/14 |
Actual
Expenditure R’000 2013/14 |
(Over)/Under
Expenditure R’000 2013/14 |
Actual Expenditure R’000 2012/13 |
34 679 |
26 806 |
7 873 |
13 174 |
Source: CSP 2013/2014 Annual Report
Secretariat Performance
Programme |
Indicator |
Comment |
Administration
programme |
Develop and submit strategic plan |
Target achieved |
|
Joint consultative IPID/ Secretariat Forum meetings |
Target achieved |
|
Develop Quarterly report |
Target achieved |
|
Performance agreements and implemented with Chief Directors |
Target achieved |
|
% Compliance with the PFMA |
Target achieved |
|
% Compliance with DPSA Performance Management System |
Target achieved |
|
Development and implementation of communication strategy |
Target achieved |
|
Facilitate MinMec meetings |
Target not achieved due to elections |
|
% Persal functions implemented |
Target not achieved due to creation of new department |
|
Develop a communication plan for the communication strategy |
Target achieved |
|
% operational SCM system in accordance with Public Service
systems |
Target achieved |
|
Payments to creditors within 30 days of receipt of invoice |
Target achieved |
Programme 2:
Partnerships programme
The
purpose of the Partnership Programme is to manage and encourage national
dialogue on community safety and crime prevention.
Final
Appropriation R’000 2013/14 |
Actual
Expenditure R’000 2013/14 |
(Over)/Under
Expenditure R’000 2013/14 |
Actual
Expenditure R’000 2012/13 |
16
495 |
10
450 |
6
045 |
8
780 |
Partnerships Programme |
Indicator |
Comment |
|
Initiated relationships on crime prevention and safety programmes |
Target achieved |
|
Sustained relationships with stakeholders |
Target achieved |
|
Roll out of anti-crime campaigns |
Target achieved |
|
Established CSFs |
Target exceeded |
|
Number of public participation engagements |
Target exceeded |
|
Number of community outreach programmes |
Target exceeded |
|
Implemented anti-crime project with an academic institution |
Target achieved |
|
Implemented anti-crime initiative |
Target achieved |
|
Implemented anti-crime projects |
Target achieved |
Programme 3: Policy
and Research
The
purpose of the Policy and Research programme is to provide policy advice and
research services to the Secretary for Police.
Final
Appropriation R’000 2013/14 |
Actual
Expenditure R’000 2013/14 |
(Over)/Under
Expenditure R’000 2013/14 |
Actual
Expenditure R’000 2012/13 |
9
577 |
8
270 |
1
307 |
4
184 |
Policy and Research
Targets: 2013/14
Programme |
Indicator |
Comment |
Policy and Research |
Number of policing policies on all aspects of policing |
Target achieved |
|
Finalised White Paper on Policing |
Target achieved |
|
Draft White Paper on Safety and Security |
Target not achieved |
|
Number of on crime and special projects undertaken |
Target achieved |
|
Annual national trend report on crime and policing |
Target achieved |
|
Consolidation of MinMec reports |
Target achieved |
|
Number of research projects on aspects of policing |
Target achieved |
|
% Repository of all reports prepared by Secretariat available in
Resource Centre |
Target achieved |
Programme 4:
Legislation programme
The
purpose of the programme is to provide legislative support services to the
Secretary of police.
Final
Appropriation R’000 2013/14 |
Actual
Expenditure R’000 2013/14 |
(Over)/Under
Expenditure R’000 2013/14 |
Actual
Expenditure R’000 2012/13 |
5
278 |
3
293 |
1
985 |
923 |
Legislative
Programme 2013/14 Selected Indicators
Programme |
Indicator |
Comment |
Legislation |
Review Department of Police legislation in accordance with
constitutional imperatives and policies |
Target achieved |
|
Regulations drafted as required in terms of departmental
legislation |
Target not achieved |
|
Advice and support to the Minister on statutory obligations and
responsibilities |
Target achieved |
|
Approved legislative programme for the Department of Police |
Target achieved |
|
Opinions to Minister on constitutional and legal matters
affecting policing |
Target achieved |
Programme 5:
Monitoring and Evaluation
The
purpose of the programme is to provide oversight of the South African Police
Services through efficient and effective monitoring and evaluation
Monitoring
and Evaluation Budget expenditure 2013/14
Final
Appropriation R’000 2013/14 |
Actual Expenditure R’000 2013/14 |
(Over)/Under
Expenditure R’000 2013/14 |
Actual
Expenditure R’000 2012/13 |
18 740 |
12
159 |
6
581 |
12
854 |
Monitoring
and Evaluation 2013/14 Selected Indicators
Programme |
Indicators |
Comment |
Monitoring and Evaluation |
Number of oversight visits conducted |
Target achieved |
|
Number of police station service delivery trend analysis |
Target achieved |
|
Number of budget assessment reports |
Target achieved |
|
Number of complaints management system in place |
Target achieved |
|
Uptake of recommendations by SAPS |
Target achieved |
|
Number of reports produced on the implementation of legislation:
Sexual Offences Act |
Target achieved |
|
Child Justice Act |
Target achieved |
|
Domestic Violence Act report to Parliament |
Target achieved |
|
Number of reports produced on the implementation of policy:
Public Order Policy |
Target achieved |
|
Number of submissions to JCPS DEVCOM |
Target not achieved |
|
Number of evaluation reports: Resolving of Crime |
Target achieved |
Source: Civilian Secretariat for Police 2013/14 Annual
Report
The Committee noted that the issue of targets and the
attainment thereof for the Civilian Secretariat was either set too low, or the
budget was too high as the Secretariat managed to achieve more targets with a
smaller budget for the 2012/13 financial year. This was a point of concern to
the Committee. Another key issue that emanated from the hearings was the fact
that the Consultative Forum meetings that were to be held between the
Secretariat and the IPID did not take place.
The table below provides a list of further information
as requested by the Committee:
Civilian Secretariat for Police |
||
The Committee
required a financial turnaround strategy from the Civilian Secretariat to
prevent underspending |
Written report |
30 November 2014 |
The Committee must
be provided with a progress report on the implementation of the BAS, POLFIN
financial systems and the progress made in training of staff in these systems |
Written report |
30 November 2014 |
Provide a report of
the Reference groups in the secretariat with all the details of members and
affiliations and activity report |
Written report |
30 November 2014 |
Provide copies of
all finalised policies and reports to the Portfolio Committee |
Written report |
30 November 2014 |
Provide a list of
areas where Community Safety Forums (CSF’s) have been established |
Written report |
30 November 2014 |
Provide details on
the Ministerial Reference Group |
Written report |
30 November 2014 |
Provide details and
a report on the distinction on provincial and national Secretariat oversight
visits |
Written report |
30 November 2014 |
Provide a report on
how the Secretariat intends to assist SAPS implementing the NDP imperatives,
especially professionalisation and demilitarisation |
Written report |
30 November 2014 |
9. COMMITTEE KEY FINDINGS:
CIVILIAN SECRETARIAT FOR POLICE
The Committee thanked the Secretariat for its report
and noted that there were a number of concerns with the progress of the Civilian
secretariat and its progress towards becoming a designated department. Amongst the key findings, the Committee made
the following findings:
Implementation of the Civilian Secretariat for Police Act
The Committee noted that the Secretariat has been
unable to fully implement all the provisions of the Act and needs to fast-track
the implementationof the provisions of the Act. The Secretariat is dependenton
the SAPS with respect to the IT environment and the Committee has urged the
Secretariat to be ready to manage on its own without the dependency on SAPS. In
a policymaking environment, the Secretariat must put systems in place to manage
the transition from a cost centre of SAPS to a fully designated department.
Staff establishment
The Secretariat reported that it has filled 102
vacancies in its staff establishment of 121 for the 2013/14 financial year
giving it a vacancy rate of 16%. This has affected the Secretariat’s ability to
spend its budget for the financial year under review. The Committee has urged
the secretariat to fill the outstanding vacancies. This is the third year where
the CSP has not filled its vacancies. In its response, the Secretariat reported
that there is progress and that although they will not be able to fill all of
the vacancies.
Underspending patterns
The Committee was concerned about the inability of the
Secretariat to spend its budget for the second year in row. It was extremely
concerning to the Committee that an amount of R23 million was unspent which was
almost a third of its budget. One of the
recurring themes of all the interactions with the department was the fact that
it started the preparation to become a designated department in 2012 and
displayed slow progress with the implementation of IT and financial systems.
Financial Management
The Committee will closely monitor the management of
finances and the transfer of skills in the Secretariat as it was not subjected
to an audit process in the 2013/14 financial year, it certainly would be subject
to an audit for the 2014/15 financial year. The Committee has noted that the
CSP has now appointed a Chief Financial Officer and an Acting-Secretary of
Police. While there was no fruitless, wasteful and irregular expenditure in the
year under review, the Secretariat incurred irregular expenditure of
R15 590. The Secretariat responded that it was well on its way in terms of
setting up financial and supply chain management systems in the department.
Development of Community Safety Forums and Community Police Forums
The report on
Community Safety Forums has not been tabled with the Committee although there have
been briefings on the numbers of CSF’s that have been established throughout
the country. Inview of its central role in mobilising the communities against
crime, the Committee noted that the Secretariat has conducted a review of the
functionality of CSFs.It also noted that the policy on community police forums
and the funding model has also not been finalised.
Predetermined Targets
The Committee was concerned that the Secretariat was
able to achieve a better result with respect to pre-determined objectives than
it did in the 2012/13 financial year with more money in the budget. The
Committee has raised concerns about the fact that either the targets set are
too low, or the budget is too big.
Consultative forum
The Committee has noted that the Consultative Forum
between the Secretariat and IPID which is meant to meet at least four times per
year, has never met. The reasons for the fact that the forum has never met has
never been made clear and the Secretary of Police is supposed to convene the
first meeting in terms of the Act. The Committee impressed upon the Acting-Secretary
of Police to convene the first meeting without delay.
IT systems
The Committee noted that some progress has been made
in setting up the IT systems of the Secretariat and that much more needs to be
done to place the department in a state of readiness to deal with the fact that
it will become a designated department. The Secretariat has informed that it is
taking its lead from SITA, but the Committee has indicated that there has to be
contingency plans if SITA does not deliver.
Contribution to the NDP
The Committee has noted that the NDP is central to the
policy of government. The Committee wanted to know how the Secretariat was
contributing to the outcomes of government and the NDP, especially
demilitarisation and professionalisation of the SAPS. The Committee is awaiting
the research conducted by the Secretariat that can assist SAPS in implementing
policies that give effect to the NDP.
10. RECOMMENDATIONS:
CIVILIAN SECRETARIAT FOR POLICE
Programme 1: Administration
10.1 The Committee recommends that the
Secretariat commits to the full implementation of the Civilian Secretariat for
Police Act, 2011 and that it provides the Committee with a report before the
end of the financial year on the manner in which the Act will be implemented.
10.2 The Committee recommends that the
Secretariat implements a major turnaround strategy for reducing under-expenditure
in the department and report to the Committee by the end of November 2014 on
measures to reduce such under-spending.
10.3 The Committee recommends that all the
outstanding vacancies on the staff establishment be filled as a matter of
urgency and that a report is provided to the Committee by the end of the
financial year.
10.4 The Committee recommends that the
Secretariat reports on the setting up on its own financial systems by the end
of November 2014 and what steps it will be taking to make sure that its
financial structures and accountability is in place. All such information must
be provided as part of its quarterly reports to the Committee.
10.5 The Committee recommends that there should
be no delays in the legislative programme for the 2014/15 financial year and
that the Secretariat speeds up the processing of legislation, especially the White
Paper on Police, the White Paper on Policing and the Review of the SAPS Act. A
full written progress report must be made to the Committee by the end of
November 2014.
10.6 The Committee recommends that the Secretary
of Police convenes the first Consultative Forum between the Secretariat and the
IPID and report on its progress to the Committee by the end of November
2014.
Programme 2: Partnerships
10.7 Community
Police Forums: The Committee recommends that the policy and funding model
for community police forums must be finalised by the end of the 2014/15
financial year.
10.8 Community
Safety Forums: The Committee recommends that Secretariat provides a copy of
the Review report on the functionality of community safety forums by the end of
November 2014.
10.9 Rural
Safety Strategy: The Committee recommends that the Secretariat make
available its research findings on the efficacy of the Rural Safety strategy
and ways to improve the implementation by the end of the financial year.
Programme 3: Policy and Research
10.10 Police
Inspectorate: The Committee recommends that the Secretariat develops
policies for incorporating the work of the IPID and the Police Inspectorate as
part of its oversight responsibilities and report on such progress at the end
of the financial year.
10.11NDP: The Committee recommends that the
Secretariat contributes to the policy of demilitarisation and
professionalisation of the SAPS and that it provides the Committee with a full
report on its progress on a quarterly basis.
10.12 Resource
and Allocation Guide: The Committee recommends that the research report on
the RAG be made available by the end of the financial year.
10.13 Gang
Violence: The Committee recommends that the Secretariat makes its
Diagnostic report on Gang Violenceavailable to the Committee by the end of
November 2014.
Programme 4: Legislation
10.14 Staffing:
The Committee recommends that the additional staff in the legislation
programme be appointed without any delay. It is clear that the legislative
programme is crucial for the programme of Parliament and the Committee expects
a full report on the filling of posts by the end of the financial year.
10.15 Outstanding
legislation:The Committee recommends that all the outstanding legislation
be fast-tracked by the department and a progress report is provided on a
quarterly basis.
Programme 5: Monitoring and Evaluation
10.16 Station
oversight visits: The Committee was made aware of the over 500 oversight
visits to police stations conducted by the provincial secretariats and the
national Secretariat. The Committee raised its reservations on the quality and
control and efficiency of these oversight visits and recommends that all
reports and trends analysis reports be made available to the Committee by the
end of November 2014.
10.17 The Committee recommends that the
Secretariat provides it with an update of the Integrated Monitoring System by
the end of November 2014.
11. Conclusion
The Committee was of the opinion that the Department
of Police fared better during its 2013/14 financial year, despite the
challenges it faced. It received an unqualified audit and improved its stance
and MPAT scores.
Despite this, the findings of the
Auditor-General has to be monitored very closely as it made the similar
findings in the same programmes two years in a row. The SAPS must implement the
recommendations and report to the Committee.
The Chairperson of the Committee noted that
the police are at the coalface of service delivery and that there should be
better linkages between the different units of SAPS at all levels of the
organisation for it to be effective. In this regard, linkages between stations,
cluster and provincial and national levels of the Department is critical.
The Committee seeks to profile the work of
the police Inspectorate division as it also plays and important oversight role
and can assist the organisations with its march towards professionalisation and
de-militarisation. In this regard, the
Committee is of the opinion that there can be no shortcuts towards implementing
the provisions of the National Development plan. It should be emphasised that
SAPS must embark on the process of demilitarisation as a matter of priority.
The Committee noted that the crime
intelligence programme is showing sufficient progress towards efficiency so
that it can play its role assisting in crime prevention. The Committee will
await details of the Integrity Management Plan to make sure that criminal
elements do not find their way into the SAPS structure.
The Committee has also noted the important
role that SAPS plays in securing the lives of ordinary citizens and the fact
that many of them loose their lives as a result. The Committee paid tribute to
all the men and women in SAPS that have gone beyond the call of duty and have
paid with their lives to protect the lives of others.
It is recommended that the Minister of Police
ensures the implementation of all of the above recommendations.
The Committee wishes to thank all Members of
the Committee who have assisted in compiling this report through performing
their duties in the Committee and all the staff of the Committee.
Report
to be considered.